P.O. Terms and Conditions

Purchase Order Terms & Conditions

• This order is placed and is subject to the terms and conditions set forth and by accepting this order the Seller agrees to be bound thereby. Seller is responsible for flow down of these requirements.
• There is no outsourcing any purchase orders received from Mitsubishi Chemical Advanced Materials, Engineered Solutions without first gaining prior authorization.
• Seller agrees to respond with any exceptions to Mitsubishi Chemical Advanced Materials - Engineered Solutions within 48 hours of receipt. Acceptance of the purchase order as written will not require a response.
• Acceptance of this purchase order constitutes acceptance by the supplier to right of entry by Mitsubishi Chemical Advanced Materials - Engineered Solutions, its customers and regulatory authorities to all facilities involved in the order and to all applicable records.
• Seller agrees to maintain a system and standards ensuring the quality of the items/services being purchased. Established processes will not be changed without Mitsubishi Chemical Advanced Materials - Engineered Solutions approval no later than 365 prior to change.
• Seller agrees to notify Mitsubishi Chemical Advanced Materials - Engineered Solutions of any nonconforming product immediately upon discovery.
• Seller agrees to maintain access to the most current industry and Mitsubishi Chemical Advanced Materials - Engineered Solutions customer’s specification as required to fulfill the requirements of this purchase order. Mitsubishi Chemical Advanced Materials - Engineered Solutions will make available, upon request, any customer specifications required to process this purchase order.
• Seller agrees to process all Mitsubishi Chemical Advanced Materials - Engineered Solutions purchase orders in accordance with and certify to the most current specification revision level available as set forth by the purchase order.
• Seller agrees to respond in writing to requests for corrective action, with a plan to prevent any future specification deviations or non-conforming conditions.
• Seller to ensure no unauthorized parts are used in the fulfillment of this PO. A "Suspect Part" is a part in which there is an indication by visual inspection, testing or other information that it may meet the definition of a Fraudulent Part of a Counterfeit Part. A "Fraudulent Part"  is any part knowingly misrepresented as meeting required specifications or the false identification of grade, serial number, lot number, and date code or performance characteristics. A "Counterfeit Part" is a part, that has been represented, identified or marked as genuine, but has been confirmed to be a copy, imitation or substitute that was created without legal right to do so and with the intent to mislead, deceive, or defraud. 
• Seller shall ensure that persons in their organization are aware of their contribution to product or service conformity and their contribution to product safety.
• Inspection data (FAIR), raw material, mill test reports and process certifications are required as defined by purchase order requirements. Certifications must include at a minimum the P.O. #, part #, description, revision level, quantity and process specification.
• If applicable, a remaining shelf life of 75% of the original shelf life must be available at time of receipt at Mitsubishi Chemical Advanced Materials - Engineered Solutions.
• OEM and commodity suppliers are required to provide 180 days’ notice of any impending obsolesce of goods or services supplied to Mitsubishi Chemical Advanced Materials - Engineered Solutions. Any substitutions must be approved prior to fulfillment by Mitsubishi Chemical Advanced Materials - Engineered Solutions.
• If the Seller is using material/parts supplied by Mitsubishi Chemical Advanced Materials - Engineered Solutions they are expected to have traceability (account for all parts delivered). Supplier records should include a verification of the received material/part count and Mitsubishi Chemical Advanced Materials - Engineered Solutions should be notified of any difference at the time of receipt.
• All quality related records associated with this purchase order will be maintained for a minimum of 10 years and/or shall be offered to take possession of these records by the Seller in the event of Seller disposal.
• The seller is required to read, understand and conform to the Responsible Business Alliance code of conduct as applicable.
• As required, seller agrees to comply with the safeguarding requirements outlined in DFARS 252.204.7014 to protect unclassified controlled information on its unclassified information systems from unauthorized access.  Seller agrees to report “reportable” cyber incidents as defined in the referenced DFAR clause.

• http://www.responsiblebusiness.org/code-of-conduct/